Privacy Policy

Effective Date: January 20, 2025

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Evolve Insurance & HR Services ("Evolve," "we," "us," or "our") values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share your information when you visit our website https://www.evolvehrnd.com/ (the "Site") or engage with our insurance and HR services.

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By using our services or providing your information, you consent to the data practices described in this policy.

Personal Information
We may collect the following personal information when you interact with us:

• Contact Information: Name, address, phone number, email address.

• Insurance and HR-Related Data: Information related to insurance policies, benefits enrollment, HR compliance needs, and eligibility details.

• Health-Related Information (if applicable): Limited health information necessary for assisting with Medicare, individual health insurance, or employer-provided benefits.

• Financial Information: If required for processing payments or insurance applications (e.g., billing details, account numbers).

• Communication Records: Messages, inquiries, and responses from consultations or service requests.

Automatically Collected Information
When you visit our website, we may collect non-personal information, such as:

• Device & Browsing Data: IP address, browser type, operating system, referral sources, pages viewed, and time spent on the Site.

• Cookies & Tracking Technologies: We use cookies, web beacons, and similar tools to improve user experience and analyze site performance.

How We Use Your Information

We use your information for the following purposes:

• To Provide Services: Processing insurance applications, HR services, benefits administration, and compliance consulting.

• To Communicate With You: Responding to inquiries, sending appointment reminders, and providing service updates.

• For Legal & Regulatory Compliance: Ensuring compliance with North Dakota and federal insurance and HR laws, including HIPAA and GLBA.

• For Marketing & Website Analytics: With your consent, we may use anonymized data to enhance our offerings and website performance.

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Legal Basis for Data Processing

We collect and process your information in accordance with applicable laws, including:

• North Dakota Insurance Laws: Ensuring compliance with state-specific regulations for insurance brokers and HR services.

• Health Insurance Portability and Accountability Act (HIPAA): Protecting sensitive health information for Medicare and health insurance services.

• Gramm-Leach-Bliley Act (GLBA): Securing financial and personal data related to insurance services.

 

How We Share Your Information

We do not sell or rent your personal information. We may share your data under the following conditions:

• With Service Providers: Trusted partners (insurance carriers, HR technology providers, compliance agencies) to facilitate services.

• With Government Agencies: As required by North Dakota law or federal agencies (e.g., CMS for Medicare-related services).

• For Legal Reasons: If required by subpoena, court order, or to prevent fraud or unauthorized transactions.

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Your Rights & Choices

As a North Dakota resident, you have the following rights regarding your personal data:

• Access & Correction: Request a copy of your personal information and correct inaccuracies.

• Opt-Out of Marketing: Choose not to receive marketing communications.

• Restrict Data Processing: Request limited processing of your personal data for certain purposes.

• Delete Personal Data: Subject to legal and contractual obligations, request the deletion of non-essential data.

To exercise these rights, contact us at evolvehrnd@gmail.com.

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Data Security & Retention

We implement industry-standard security measures to protect your information from unauthorized access, alteration, or misuse. We retain personal data as long as necessary to provide services, comply with legal obligations, and resolve disputes.

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Third-Party Links & External Sites

Our website may contain links to third-party sites, including insurance carriers and HR service providers. We are not responsible for their privacy practices and recommend reviewing their policies.

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Children’s Privacy

Our services are intended for adults. We do not knowingly collect or process personal information from children under 13 years old in compliance with the Children’s Online Privacy Protection Act (COPPA).

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Updates to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on our website with the Effective Date listed above. Continued use of our services after changes are posted constitutes acceptance of the updated policy.

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Contact Us

For privacy-related inquiries, please contact:

Evolve Insurance & HR Services

3333 E Broadway Ave., SUITE 1206

Bismarck, ND 58501

Phone: 701.590.9005
Email: evolvehrnd@gmail.com